First things first: let's clear up the two terms that often get mixed up in this part of property management.
A Property Inventory is basically a list of everything in a property with details of the condition of each item.
A Property Inspection is the process of checking and recording that condition at a certain point in time, for example when a tenant moves in or out.
My Journey with Furnished Rentals
As I explained in my first two blog posts, I’m setting up a furnished rental and want to track all 208 items that will be covered by the lease agreement and deposit: from all the furniture and decor items to the fundamentals like walls, terrace doors, and anything in between.
At the moment, no app gives you both a complete inventory that includes furniture along with built-in inspections. That’s why I built Mono.
The Property Inventory & Inspection Apps Landscape
Even though there is no single app directly addressing my needs, there are many that cater to professional inspectors for hire, larger corporate real estate portfolios, and a few that do serve DIY landlords and tenants directly. Not all are available in Portugal.
Here is a list of such apps on the iOS App Store that I have on my radar:
| App Name | Link |
|---|---|
| Inventory Hive | App Store |
| Imfuna Let | App Store |
| MyInspections | App Store |
| RentCheck | App Store |
| InventoryBase | App Store |
| HelloReport | App Store |
| Tap Inspect | App Store |
| TIM | App Store |
| zInspector | App Store |
Feature Comparison
I’ll compare Mono with two apps to show what features are generally available, how categories differ, and how Mono combines the best of both.
- MyInspections – a lightweight inspection app that you can just download and start using straight away.
- Homer – a home inventory app that lets you digitize every item in your home. It offers much more than that, but it is made for private homeowners, not furnished rentals.
| Feature / App | MyInspections | Homer | Mono |
|---|---|---|---|
| App Type | Inspection | Inventory | Inventory + Inspection |
| Who it’s for | Inspectors / landlords (general, unfurnished) | Homeowners / private use | DIY landlords |
| iOS App Store | ✅ | ✅ | ✅ |
| Google Play Store | ✅ | ✅ | ❌ (coming soon) |
| Web app | ✅ | ✅ | ✅ |
| Freemium | ✅ 8 free inspections/year | ✅ Generous Freemium plan | ✅ (first 5 items free) |
| Uses AI | ❌ | For item manuals (how tos), quick infos | For image recognition, less typing |
| Voice-to-text | ❌ | ❌ | ✅ less typing |
| Photo-based inventory | ❌ | ✅ | ✅ |
| Movables / Furniture support | ❌ | ✅ core feature | ✅ core feature |
| Guided inspections | ✅ room-by-room, but checklist only | ❌ | ✅ room-by-room, and item-by-item |
| Remote inspections via links | ✅ | ❌ | ✅ |
| PDF report | ✅ inspection only | ✅ inventory only | ❌ (coming soon) |
| Cloud sync & sharing | ✅ | ✅ | ✅ |
| Data lifecycle | Blank templaze → Snapshot → PDF → done | Digital catalog → storage | Ongoing tracker → inspections → updates |
How Mono Is Different
Mono is not limited to snapshots in time. It works more like a fitness app does. Your inventory stays alive (in shape) the more often you challenge it with inspections.
This works well because of:
- Photos - as basis for everything.
- AI – that takes care of labeling and data entry in general.
- Built-in inspections – that guide anyone room-by-room, item-by-item.
Closing Thoughts
If you’ve put time and money into furnishing your rental and you’re collecting a big deposit, it only makes sense to include those items in your inspections. Whether you do it yourself or through an agency, you want at least everything documented
Mono lets you do that. Start free: your first 5 items are on us.
